Cover Letter Structure | Sample | Template For Job Application

In the earlier days, most communications were done through letters. Hence, one would write an employment letter which would then be promptly mailed to the company in which the job seeker seeks employment, or delivered by hand. Such letters were delivered to the company's private mail box or post office box.

Nowadays, technology has affected every facet of life including the job sector.

Electronic mails have replaced the need to send in physical letters.

Notwithstanding, if you send in a physical mail or an e-mail, a form of letter still needs to be sent at the least.

Most companies require job applicants to send the CV's to the company's corporate mail. 

It may be required that such CV's be sent together with a cover letter attached or separate.

Some other job application methods/requirements may not explicitly state that a cover letter is required.

It is the duty of the job seeker to decide how to send in his/her cover letter, what the content of the letter ought to be in order to present his/her best foot forward.

A cover letter written in a body of a mail could be referred to as a cover mail.

For a cover letter, the title of the mail automatically becomes the subject of the mail as opposed to a formal letter.

Similarly, you don't need to write your address or the address of the employer while writing your cover mail.

Simply start your letter with the salutation e.g. dear Sir/Ma/HR.

If you are writing a cover letter in a separate document to be attached to your mail, you'd need to write it as you would a formal letter. This will include your address and the address of the recipient.

So your cover letter structure, template or sample would be like:

Your home address

City, State

Phone number

Current date

Name of Employer/Title

Organization

Street address

City, State

Dear Mr., Dr., Ms., etc.

APPLICATION FOR THE POSITION OF A CIVIL ENGINEER

First Paragraph: Introduce yourself briefly tell your employer what you want and how you learnt about his/her company/the position. You need to catch the reader's attention with an interest opening from the first paragraph of your letter.

Second Paragraph: Give a brief overview of your work history, achievements, skills and why you can effectively perform the job. Do not state overly information/details here. Refer the reader to your attached CV/Resume for further details.

Third Paragraph: State your confidence in your abilities/skills, and give details on how you can be contacted.

Fourth/Last Paragraph: Express appreciation for the anticipated consideration and mention that you are looking forward to hearing from him/her.